All DELEGATE/LMIC/STUDENT registrations include the following:

• Daily catering
• One ticket to the Welcome Reception. Ticket to the Congress Dinner can be purchased at an additional cost
• Opportunity to purchase additional guest tickets for social functions, if required
• Entry to the exhibition display across the Congress days
• Congress pack (name badge and electronic certificate of attendance post-Congress)
• Access to full program via the Congress app
• Attendance to pre- and post-Congress activations can be added at an additional cost

All DAY registrations include the following:

• Catering for the selected day
• Opportunity to purchase tickets for social functions, if required
• Entry to the exhibition display on the selected day
• Congress pack (name badge and electronic certificate of attendance post-Congress)
• Access to full program via the Congress app
• Attendance to pre- and post-Congress activations can be added at an additional cost

Registration Confirmation
Your completed registration and successful payment will be acknowledged via email, with a confirmation of your requirements according to your registration form. Your registration will only be processed or confirmed if payment accompanies your form.

Name Badge
Each delegate of the Congress will receive a name badge upon registration. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Congress Organisers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

Credit Card
Please note all online registrations require immediate payment by credit card. Accepted credit cards are MasterCard, Visa and American Express. Please note all transactions by credit card will appear on your statement as payment to ‘Conference by Arinex’.

Payments by credit card will incur the following fees to cover administrative costs to process the payments and account reconciliations, transaction processing fees and compliance and security costs:

• Visa and MasterCard – 2.2%
• American Express – 3.0%

Invoice and Bank Transfer
Payment by invoice or bank transfer is on request basis only. Please contact register.weec2026@arinexgroup.com PRIOR to completing the form. Payment terms are strictly 14 days from date of invoice.

All cancellations and changes must be notified in writing to the Congress Managers at register.weec2026@arinexgroup.com. Such requests cannot be accepted over the phone.

Registration fees: Cancellations on or before Saturday 20 June 2026 (AWST) will incur a AU$150.00 cancellation fee. Cancellations from Sunday 21 June 2026 (AWST) to Monday 10 August 2026 (AWST) will incur a 50% cancellation fee. Cancellations on or after Tuesday 11 August 2026 (AWST) will not be entitled to refunds.

Cancellations due to Australian visa rejections will only be accepted until Saturday 20 June 2026 (AWST). Proof of visa rejection (letter) from the Australian Government must be provided. Such cancellations will receive a full refund less AU$150.00 cancellation fee.

Social function tickets: Payments are non-refundable from Tuesday 11 August 2026 (AWST).

The programme and any published materials are correct at the time of publishing. The organisers reserve the right to delete, modify or alter items from the programme or to delete, modify or alter any aspect of the Congress timetabling and delivery at their sole discretion and without notice. Neither the host organisations nor the Congress Organisers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Congress Organisers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Congress for promotional, advertising or reporting of the Congress and/or its content at their sole discretion.

The Organiser of 13th WEEC (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct which all attendees are expected to comply with.

Some external individuals/companies may be sending emails that reference 13th WEEC, potentially giving the false impression they are affiliated with the Congress. These entities are not connected with the official Congress Managers, and may not be legitimate travel providers. Some may be attempting to fraudulently obtain personal or financial information.

All official registration, travel and/or accommodation information will come directly from Arinex (where applicable). We strongly recommend using only travel agents or services you personally know and trust.

Engaging with third-party providers is at your own risk, and the Congress Organisers accept no liability for any resulting issues or losses. Stay alert and rely only on official communication channels.